Recruitment Policy


To ensure the quality of our services and to better assist Niagara University students, alumni and other users of our services, the Office of Career Services has established the following policies and guidelines for all recruiting activities it sponsors.

Recruiting Activities Include (but are not limited to)

  • Career Fairs
  • On-Campus Interviews (in-person or virtual)
  • Information Sessions (in-person or virtual)
  • Campus Tabling

Advertising opportunities on university bulletin boards or via online services. Career Services offers assistance to employers in accordance with the Principles of Professional Conduct for Career Services and Employment Professionals outlined by the National Association of Colleges and Employers (NACE). These principles have guided our policy for university recruiting activities.

Service for Employers

The Office of Career Services offers employers the use of its services and facilities so that they may access students and alumni from the university. The Office of Career Services, in return, expects that employers act in accordance with the Principles of Professional Conduct for Career Services and Employment Professionals outlined by NACE.

To be qualified as an employer to use the services of the Office of Career Services:

  • Employers must adhere to Federal and New York State EEO guidelines.
  • The opportunity must not involve on-campus solicitation, posting of materials, or sale of products or services.
  • Employers and individuals offering employment/entrepreneurial opportunities with compensation packages requiring commission only or requiring prospective employees to purchase a franchise or products or services up front, or where compensation is based exclusively on commission or fees/percentage of sales from others under their sponsorship in the organization, are not permitted to access the services of the Office of Career Services.

Exception: This does not apply to fees for Federal and State licensing requirements such as real estate, securities, etc.

Note: A draw against future earnings does not constitute a salary.

Third Party Recruiters

Definition of Third Party Recruiters

  1. Third-party recruiters are:
    • agencies organizations
    • individuals recruiting candidates for temporary, part-time, full-time employment opportunities other than for their own needs.
    • entities that refer or recruit for profit or not for profit,
    • includes agencies that collect student information to be disclosed to employers for purposes of recruitment and employment.
  2. Third-party recruiting organizations charge for services using one of the following fee structures:
    • Applicant paid fee - The applicant pays the third-party recruiter a fee based upon the applicant's starting salary once the applicant is placed with an employer.
    • Employer paid fee:
      • 1. Retainer - The employer pays a flat fee to the third-party recruiter for services performed in the recruiting of individuals to work for the employer.
      • 2. Contingency fee - The employer pays to the third-party recruiter a percentage of the applicant's starting salary once the applicant is hired by the employer.
  3. The above definition includes, but is not limited to, the following entities regardless of the fee structure used by the entity to charge for services.
    • Employment Agencies/Organizations: list positions for a number of client organizations and receive payment when a referred candidate is hired. The fee for listing a position is paid either by the firm listing the opening (fee paid) or by the candidate who is hired.
    • Search Firms/Organizations: contract with clients (employers) to find and screen qualified persons to fill specific positions. The fees for this service are paid by the clients (employers).
    • Contract Recruiter/Organizations: contract with an employer to act as the employer's agent in the recruiting and employment function.
    • Resume Referral Firms/Organizations: collect data on job seekers which is sent to prospective employers. Fees exist for the employer, job seeker, or both.

Temporary Agencies - Temporary agencies are employers, not third-party recruiters, and will be expected to comply with the professional conduct principles set forth for employer professionals. These are organizations that contract to provide individuals qualified to perform specific tasks or complete specific projects for the client organization. Individuals perform work at the client organization, but are employed and paid by the agency.

Services for Third Party Recruiters

  • Agencies may post positions on our Jobs Bulletin provided they include on the listing the name of the employer with the opening. Contact information for an individual at the employing company must be provided to the Office of Career Services staff for verification purposes. That information can either be made available to the job seeker or not, at the discretion of the Third-Party Agency.
  • Agencies may attend events sponsored by the Office of Career Services provided they clearly represent the name of the company(ies) they are representing. As with job listings, the Third-Party representative must provide the Office of Career Services with the contact information for the organizations contracting their agency to act on their behalf at the event.

In no case will the Office of Career Services direct candidates or their resumes to a Third-Party Agency.

In no case, will the Office of Career Services refer electronically, or otherwise, students to agencies that charge fees to the job seeker. In accordance with the Family Educational Rights and Privacy Act, the Office of Career Services releases candidate information only with the written permission of the employment candidate and only to the identified employers. Re-disclosure of candidate information is not permitted.

Niagara University reserves the right to discontinue or prohibit  Employers or agencies who violate any of the above policies or who have been judged by the court of law in the United States to be engaged in illegal activities from using the office's services.