Post-Award Services

Upon award, the OSPFR coordinates acceptance, contract negotiation and approval, award implementation and provides oversight and assistance relating to all aspects of compliance in award fulfillment through closeout.

We will work with you to:

  • Coordinate negotiations and approvals of all grant and contract awards for the university with funding agencies.
  • Inform principal investigators of the terms and conditions of awards.
  • Work with the Controller’s Office to set up and authorize a unique general ledger account and budget for awards.
  • Assist with spending compliance by reviewing accounts and spending requests for allowability, allocability and reasonableness as related to grant budgets and regulations.
  • Negotiate and prepare subcontracts from university awards to other institutions and organizations, as appropriate.
  • Facilitate extensions or continuations of funding.
  • Provide oversight and technical assistance to the principal investigator, with respect to project reporting and budget expenditures.
  • Coordinate with the PI/PD and fiscal administrators related to submission of final reports and close-out documents.
  • Maintain complete files (electronic and paper) of all grant related documents.

Please note that both the sponsor and the university assume that the project director (PD)/principal investigator (PI) will operate within both, the policies of Niagara University as well as the sponsor, and is responsible for the programmatic and financial integrity of the project.   Once a project is funded, OSPFR will schedule a mandatory launch meeting with the PD/PI in order to review award terms and conditions, and to help establish a unique account for the new project. Types of items that will be discussed include project reporting, budget limitations, and university policies and procedures. The PD/PI is expected to maintain a close relationship with his/her dean, Academic Affairs and OSPFR during the course of the project to ensure smooth project administration.

During the post-award and grants management phase of a project, the following general responsibilities apply to the various participants.

In general, the recipient (PI/PD) of an externally funded award is fully responsible for the conduct of the project, and activity supported under the award, as well as for adhering to the award conditions. Some of these responsibilities include, but are not limited to:

  • Carrying out the approved scope of work.
  • Submitting required performance reports in a timely manner.
  • Managing all other required documentation relating to university and external funding related practices such as conflict of interest and effort reporting.
  • Ensuring that expenditures charged to the award are allowable, allocable and reasonable and are solely related to that program.
  • Notifying OSPFR staff if a Significant Project Change is being considered. If necessary, OSPFR will request prior approval from the funder.
  • Acknowledging the support of the program in all publications relating to the project.

In general, the university and OSPFR are responsible for:

  • Reviewing and confirming that costs charged are allowable, relevant and reasonable.
  • Interpreting conditions and terms as they apply to grant awards.
  • Assisting with procurement according to university policy to ensure purchases are acceptable to the funder.
  • Overseeing processes that ensure effort, performance and financial management is completed as required by award terms.
  • Providing general assistance with all aspects of grants management.

Primary Post-Award Services Contact:  Jill Shuey, OSPFR Assistant Director